Clubs & Activities Coordinator

Clubs & Activities Coordinator

Humboldt State University

Review: February 10, 2014

(Job #14-03) Clubs & Activities Coordinator, Student Services Professional II $3,566 - $5,069/month. Appointments are typically made at the beginning of the salary range. This is a full-time, benefited, probationary, 12-month position in the Office of Student Engagement & Leadership. Anticipated starting date is March 1-17, 2014.

Position Summary: The Clubs and Activities Coordinator works closely with more than 180 recognized student clubs and organizations, providing support and oversight as well as assessment of risk and liability for club events. The coordinator provides educational and leadership training; works with the university’s Office of Contracts, Procurement and Risk Management and the Associate Dean for Student Engagement and Leadership in assessing risk for student clubs and events; advises individual student organizations and clubs; advises and supports the Student Club Coordinating Council, Unified Greek Council and the Associated Students Event Funding Committee; works collaboratively with other offices and departments as necessary to facilitate the mission of the program and student engagement and leadership in general. The Coordinator is also responsible for the efficient administration of the Clubs and Activities office, including compliance with university, county, city and California State University (CSU) policies, rules and regulations.

Duties: The Coordinator will be responsible for, but not limited to, the following duties:
• Responsible for the day-to-day operations of the Student Clubs & Activities Office, supporting student clubs and activities, including club recognition, development and distribution of student club publications (club directory and handbook), policy enforcement and advisor support.
• Responsible for financial analysis, planning, evaluation and fund management of the Student Clubs and Activities Office, which includes: grants, State operating funds, and trust accounts, ensuring compliance with the university, California State University system and state regulations concerning management of funds.
• Responsible for program and policy research, analysis, development, and evaluation of policies and procedures.
• Evaluate, develop and implement procedures for event planning.
• Serve as the adviser to the Unified Greek Council, Clubs Coordinating Council and A.S. Event Funding Committee.
• Establish and maintain cooperative relationships with students, faculty, staff and the community
• Oversee the development and implementation of the Clubs and Activities website, providing training opportunities for club use of website, updating policies and forms, and event announcements.
• Responsible for the use and policy enforcement for club activities on campus quad.
• Assist clubs and organizations with outreach to underrepresented student groups (students of color, male and/or female identified students, LGBTQI students, students with disabilities, etc.)
• Assistance with and oversight of Greek-lettered clubs’ membership recruitment, education and training of new members as privacy and organization practices allow.
• Advise the A.S. Election Commissioner and oversee the A.S. online election process.
• In conjunction with the Associate Dean of Student Engagement and Leadership, create and implement Greek Life strategic plan that addresses recruitment, assessment of risk, anti-hazing policy and practices, programming, and adherence to national/regional/state governance.
• Promote the student-focused campus events in a variety of ways to enhance and elevate student awareness of social and cultural opportunities while ensuring compliance with regulations and safety practices.
• Work closely with the university Office of Contracts, Procurement, and Risk Management , the Associate Dean for Student Engagement and Leadership, other on-campus departments and off-campus entities to evaluate risk and determine necessary policies and procedures.

Minimum Qualifications: Education & Experience: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field and two years professional experience coordinating or directing college-level activities. A Master’s degree, completed by January 2014, in a job related field may be substituted for one year of professional experience.

Knowledge, Skills and Abilities: Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. An understanding of the dynamics of diversity in higher education and a demonstrated ability to incorporate this understanding, as appropriate, in all levels of the work of the position. Ability to apply standard theories, principles, and practices, applicable to the Student Clubs and Activities Office to develop and recommend appropriate processes and programs. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to interpret university and California State University system policies and procedures as well as federal, state and city regulations pertaining to the Clubs and Activities Office and the associated risk and liability management of club events and activities. Working knowledge of operational and fiscal analysis. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to research, develop, and evaluate policies and programs, and to interpret data to develop sound conclusions and make appropriate recommendations to meet student development and programming needs. Ability to effectively interpret, organize, and present information and ideas in written or presentation form Ability to train others on new skills and procedures and provide lead work direction. Ability to work with individuals at all levels within the university and off-campus community.

Preferred Qualifications: Master’s degree in a job-related field. Experience working directly with Greek Life and systems. Knowledge of CSU policies and procedures with risk and liability management.

Application Procedure: Applicants should submit a letter of interest, resume, and contact information for at least three professional references to Human Resources, 1 Harpst Street, Arcata, CA, 95521-8299 or via email to In addition to the above, please remember to complete the HSU Employment Application. Applications that do not include the HSU Employment Application will not be considered.

Application Deadline: First review of applications will be Monday, February 10, 2014, but applications will be considered until an acceptable pool of qualified applicants has been received.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Human Resources
Siemens Hall - Room 211
Arcata, CA
(707) 826-3626
Fax: (707) 826-3625

It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education--or activities only part of which are qualifying--will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

Class Code: 3082

Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

Publication Date: January 21, 2014

Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at

Humboldt State University is an Equal Opportunity/Title IX/ADA Employer. Applications from and nominations of qualified women, minority candidates, covered veterans and disabled persons are particularly encouraged. Humboldt State University hires only individuals authorized to work in the United States.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


Additional Information
Position Type: Employee
Ref Code:

Contact Information
Human Resources
Humboldt State University
1 Harpst Street
Arcata, 95521