Administrative Analyst/Specialist I
Humboldt State University
Administrative Analyst/Specialist I
Close: March 14, 2014
(Job #14-15) Administrative Analyst/Specialist I, Non–Exempt $3,288—$5,263/month. Appointments are typically made at the beginning of the salary range. This is a full time, benefited, probationary, 12-month position in the Office of Enrollment Management.
Position Summary: The Administrative Analyst/Specialist performs a wide range of complex administrative, analytical research, developmental, financial and technical duties while serving as an operational advisor to the AVP of Enrollment Management.
Duties: Under the general supervision of the Associate Vice President of Enrollment Management, the AA/S coordinates:
• Analyzing, tracking, and monitoring Enrollment Management budgets and position inventories;
• Oversees operating expense and student payroll budgets;
• Oversees staff personnel processes including searches for staff positions;
• Schedules appointments for the AVP;
• Makes travel arrangements including preparing travel authorization and expense claims;
• Orders supplies and equipment;
• Serves as the Key Advisor for telephone & network services; and
• Completes other duties as assigned.
Minimum Qualifications: Education & Experience: Bachelor’s degree or equivalent training and administrative work experience involving study analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs. Four years of progressively responsible administrative experience, including analysis, evaluation, report generation and independent performance is preferred.
Knowledge, Skills and Abilities: Ability to independently handle multiple work unit priorities and projects. Ability to communicate effectively with a diverse population. Thorough mastery of English grammar, punctuation and spelling. Demonstrated ability to use software packages, technology and systems, including but not limited to: Word, and Excel, with a demonstrated ability to create spreadsheets, formulas and issue reports or queries from the same, and email/calendar software. Establish and maintain effective working relationships within and outside the college and serve as a liaison for Enrollment Management. Willingness to learn university-specific software, e.g. PeopleSoft, OBI, etc.
Demonstrated ability to: learn, interpret, and apply a wide variety of policies, procedures and contractual information relating to and impacting the college. Organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Compile, write and present reports. Quickly access appropriate reference materials from a variety of sources, including, but not limited to CSU Salary Schedule, Classification Standards, CSUEU contracts, as well as a variety of on-line forms and reference materials at various on-campus and CSU-level websites. Understanding of basic methods and procedures for research and statistical analysis and their application.
Preferred Qualifications: Comprehensive and detailed knowledge of university infrastructure, policies and procedures, and staff contracts. Proficiency with databases and university-specific software, e.g. PeopleSoft and OBI.
Application Procedure: Applicants should submit a letter of interest, resume, and contact information for at least three professional references to Human Resources, 1 Harpst Street, Arcata, CA, 95521-8299 or via email to firstname.lastname@example.org. In addition to the above, please remember to complete the HSU Employment Application. Applications that do not include the HSU Employment Application will not be considered.
Application Deadline: All applications must be received or postmarked by Friday, March 14, 2014.
HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Siemens Hall - Room 211
Arcata, CA 95521-8299
Fax: (707) 826-3625
It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education--or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.
Class Code: 1038
Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.
Publication Date: February 28, 2014
Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at www.humboldt.edu.
Humboldt State University is an Equal Opportunity/Title IX/ADA Employer. Applications from and nominations of qualified women, minority candidates, covered veterans and disabled persons are particularly encouraged. Humboldt State University hires only individuals authorized to work in the United States.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Position Type: Employee
Humboldt State University
1 Harpst Street