Associate Director for Administration
The Beckman Institute for Advanced Science and Technology seeks to fill a vacancy for a full-time Associate Director for Administration. The purpose of this position is to serve as the Chief Financial Officer for the Beckman Institute and is primarily responsible for the finance; grants and contracts; human resources; information technology services; café; and facilities and operations of the Beckman Institute in direct support of the Director of the Beckman Institute.

Specific duties and responsibilities include:

•Serves as a member of the Beckman Institute’s executive leadership team representing the Director in matters affecting the administration of the Beckman Institute.
•Serves as the chief financial officer for the Beckman Institute responsible for financial planning and record-keeping, budgeting, financial reporting, and assistance with strategic planning and Beckman Institute review documents.
•Provides oversight of the Beckman Foundation gift fund budgeting and expenditures, and is responsible for the annual report to the Beckman Foundation.
•Develops, recommends, and implements changes in policies and procedures to meet the administrative needs of the Beckman Institute.
•Provides oversight of the Business Affairs activities that include finance, grants and contracts (pre- and post-award), and human resources.
•Provides oversight of the Information Technology Services that include collaborative development of IT systems for improving business procedures and supporting decision making by the Director and Associate Directors.
•Provides oversight of the Beckman Institute facilities operations which includes the building attendants, shipping and receiving, security, Facilities and Services personnel assigned to the Beckman Institute, and all building maintenance and renovation.
•Provides oversight of the Beckman Institute Café.
•Supervises, directs workflow, prepares job descriptions, and completes performance evaluations for the Director of Budget and Resource Planning, the Co-Directors of the Information Technology Services, the Beckman Café Food Service Administrator, and the Director of Facilities.

Minimum Qualifications: A Bachelor’s degree with eight years of business administrative experience or a Master’s degree with four years of business administrative experience. This business administrative experience should include financial support services in a large complex organizational environment with a research mission, such as a university, government research laboratory, or industrial research firm. Excellent oral and written communication skills.

Preferred Qualifications: Bachelor’s or advanced degree in business, finance, accounting, or related field. Demonstrated leadership experience working collaboratively in an organizationally complex and culturally diverse higher education setting. Demonstrated experience in working with a variety of types of research funding, including grants from Federal agencies and private foundations. Demonstrated knowledge or experience in at least one aspect of facility operations, such as building operations and maintenance, information technology services, or food services. Familiarity with the administrative policies and procedures of the University of Illinois at Urbana-Champaign. Demonstrated experience using HR and financial modules in
BANNER. Proficiency creating and utilizing reports using Business Objects.

The Associate Director for Administration is a full-time, benefits-eligible AcademicProfessional. Salary is commensurate with skills and experience and candidates must be eligible to work in the United States. In order to ensure full consideration, applications must be received by June 18, 2014. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. The expected start is as soon as possible after the closing date. Please create your candidate profile at and upload your cover letter, resume, and the names, addresses, e-mail addresses, and phone numbers for three professional references on or before June 18, 2014. All requested information must be entered for your application to be considered. For further information, please contact Beckman Institute Human Resources at Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (

Additional Information
Position Type: Employee
Ref Code:

Contact Information
Beckman HR
Beckman Institute for Advanced Science and Technology
405 N. Mathews Avenue
Urbana, 61801