Special Events Facilitator (#35386)
Northern Illinois University Alumni Association
Special Events Facilitator (#35386)

Function of the Job

The Special Events Facilitator reports directly to the Senior Events Administrator. This position is responsible for the development, marketing and management of Alumni Association and NIU Foundation events, and provides a wide range of full service event planning support for all related events. The Special Events Facilitator interacts with alumni, donors, and prospects on a consistent basis in promotion of Northern Illinois University, NIU Foundation and the NIU Alumni Association.

Duties and Responsibilities

This position is responsible for facilitating and organizing all events for the Alumni Association and Foundation events, including ensuring all amenities, accommodations and related aspects are arranged, including but not limited to site selection, staffing, food and beverage selection, transportation, and audio or visual equipment.

All of these responsibilities are focused on enhancing the Foundation’s prospect pool and donor base before, during and following the campaign, and so requires continuous interaction with alumni, donors, prospects, deans, and boards. As such, this position requires excellent communications skills, the ability to relate complex event planning to every constituent, and the ability to oversee multiple events at a highly professional level.

As a primary point of contact with alumni and event attendees, the Special Events Facilitator must be able to represent the Foundation, University and the Alumni Association in a professional, enthusiastic manner with a customer service and team focus.

Overnight and out of state travel is required.

Required Qualifications

1. High school graduation or equivalent
2. Any combination totaling five years from the following categories:
(a) progressively more responsible business experience performing duties which included responsibility for special events coordination
(b) college course work with a concentration in business, marketing, advertising, public relations, human resource, communications or related areas as measured by the following conversion table or its proportional equivalent:
• 60 total semester hours equals one year
• 90 total semester hours equals two years
• 120 total semester hours equals three years
3. Demonstrated Nonprofit experience, specifically related to foundations or alumni events

Preferred Qualifications

Experience in marketing, special event management and/or alumni programming preferred.

University, Department, and Community description:

Northern Illinois University is a comprehensive research university offering programs from the baccalaureate through the doctorate. Colleges include business, education, engineering and engineering technology, law, liberal arts and sciences, health and human sciences, and visual and performing arts. On-campus enrollment is approximately 18,000 students. The university also offers more than 200 extension courses each semester to students in communities throughout northern Illinois.

The main campus is located in DeKalb, 65 miles west of Chicago's "Loop" and 40 miles southeast of Rockford. In addition to the main campus, NIU has three education centers in Hoffman Estates, Rockford, and Naperville. DeKalb/Sycamore, with a population of about 50,000, is a modern paradox, a rural/urban community. It is simultaneously recognized for its manufacturing and rich farmlands. The site of the first manufacture of barbed wire and the development of hybrid seed corn are evidence of its diversified history. The blend of industry and agriculture, coupled with the cultural and recreational facilities of the university and supplemented by easy access to Chicago and Rockford, provide an enjoyable environment in which to live.

In general terms, the Division of University Advancement is responsible for friend-raising and fund-raising at Northern Illinois University. The Division of Advancement is comprised of the NIU Foundation and the NIU Alumni Association. Programs within the division are responsible for building strong relationships with NIU alumni (the NIU Alumni Association) and managing philanthropy to benefit the university (the NIU Foundation). The Office of the Vice President for University Advancement provides administrative direction for the entire Division of University Advancement.

Required Applicant Documents
1. Resume/Curriculum Vitae
2. Cover Letter
Please submit application and documents through NIU online employment system at http://employment.niu.edu/postings/41504. Application deadline is 4/12/19. For questions, contact Diane Hill, dhill9@niu.edu.

EEO Statement and Visa Policy
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Acting Ethics and Compliance Officer, Title IX Coordinator
Altgeld Hall 238

Office for Civil Rights
U.S. Department of Education
Citigroup Center
500 W. Madison Street, Suite 1475
Chicago, IL 60661-4544

In compliance with federal law, all persons hired will be required to verify identity and eligibility work in the United States and to complete the required employment eligibility verification document from upon hire.

Additional Information
Position Type: Employee
Ref Code:

Contact Information
Roselyn Snell
Northern Illinois University
Campus Life Building, NIU
DeKalb, 60145