Administrative Assistant II
Administrative Assistant II

Job Purpose
Towson University is accepting applications for an Administrative Assistant II to provide administrative support for the Electronic Media and Film (EMF) Department. This position works closely with the department chairperson to handle daily inquiries and student/faculty needs. Prepares departmental reports and correspondence. Serves as primary contact for all other units of TU and the public. Supervises student employees, and manages overall work flow of the office.

Description
Coordinates all course scheduling, all departmental reporting and data collection, as well as student and departmental records. Exercises independent judgment in establishing/revising complex filing systems and databases. Handles all change of majors forms, assigns faculty advisors to students, reviews and reports graduation deficiencies, and conducts post-enrollment and pre-requisite checks. Serves as departmental contact for all university internal management tasks. Serves as first contact for most faculty and staff inquiries. Manages departmental communication and acts as an intermediary for chairperson. Anticipates supervisor’s courses of action when absent and facilitates problem resolution. Updates departmental phone directories, schedules open houses, arranges catering for meetings and special events, and secures parking codes and lunch tickets for departmental visitors, as needed. Coordinates the completion of all departmental contracts for adjunct faculty, contingent employees and consultants. Researches, analyzes and summarizes information regarding enrollment and student records. Departmental timekeeper for full and part time faculty, staff and student workers. Coordinates academic class scheduling and all PeopleSoft issues for the department. Participates in the screening process for major status. Coordinates chairperson’s schedule and appointments. Schedules prospective student/parent tours and interviews. Supervises student employees in EMF main office. Serves as key coordinator for the department.

Qualifications
High School Diploma or equivalent and three years of experience providing administrative support. Must be proficient with Microsoft Office. Excellent communication skills. Excellent collaborative skills. High degree of reliability and integrity. High degree of organizational skills in order to manage multiple tasks, both short and long term.

Preferred: Experience working with PeopleSoft and Higher Education experience.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

A Criminal Background Investigation is required for the hired candidate and the results may impact employment.

Salary and Benefits
$37,157 annually and full University benefits that include annual leave, up to 14 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. Applicants with TU or USM service may receive salary credit. To learn more about our benefits, click here.

This position will be open for a minimum of 14 days. Cover letter and resume are requested, but not required.

Apply
To view and apply to current job openings please visit www.towson.edu/jobs.

Office of Human Resources
8000 York Road
Towson, Maryland
21252-0001

Towson University is an Equal Opportunity Employer and has a strong institutional commitment to diversity. Women, minorities, persons with disabilities, and veterans are encouraged to apply. If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: adarequest@towson.edu.

Towson University is a smoke-free campus.

Additional Information
Position Type: Employee
Ref Code:

Contact Information
Bonnie Yourik
byourik@towson.edu
Towson University
8000 York Road
Towson, 21252
410-704-6041