Financial Business Manager
Job Summary

This position serves as a financial and strategic advisor to the Dean of an assigned school. The Financial Business Manager will be expected to handle routine and specialized budget activities including funding decisions, start up management, audit, analysis and reporting. He/She will also have oversight of purchasing, including capital purchase planning and purchase requisition approvals for the school. Additionally, the individual will have management of Concur/procurement card and other systems including access, maintenance and coordination and communication of compliance issues. The position supports HR activities including job description review, compensation decisions for faculty and staff, review employment agreements and manage position budgeting. He/She will oversee and guide the annual budget, merit process and year-end close process. He/She will also be expected to respond to questions from tax, internal/external audit, and the controller, and school faculty and staff, in addition to manage and maintain the financial org structure, handle routine andspecial reporting needs, cost analysis and projections and participates in leadership meetings as needed.

Essential Functions

Budgets (routine) - coordinates annual budget process with leadership, faculty and staff, including annual merit process; quarterly budget review and routine audit activities; monthly budget review/reconciliation on assigned programs and projects; reallocation and adjustments of budget resources; balance sheet reconciliation; ad-hoc analysis and reporting; reserve balance analysis; assisting org owners with questions, and other routine activities.
Budgets (specialized) - assists school leadership with budget development, forecasting and projections for special projects, start-ups, new programs and centers; handles position budgeting or assists if assigned to others; oversees assigned orgs and budgets specific to them; analysis and reporting on tuition and enrollment data, if applicable; coordinates and supports financial reporting in student financials, and other requests, as needed.
Purchasing/Contracts - primary contact for capital purchase planning; approves purchase requisitions ($5k and above); initiate purchase requisitions on behalf of leadership; assists with and reviews contracts as needed; drafts or assists with employment and retirement agreements; serves as liaison with school on purchasing and contract questions; assists and coordinate reports on fixed asset inventory; and ensures compliance.
Concur/Procurement card management/Cash Handling - petty cash management and audit if applicable; provides direction on proper cash-handling and deposits; assists faculty and staff using Concur when needed; approvals in Concur as required; handles new pcard requests; coordinates and communicates regarding compliance issues; reviews monthly compliance reports, and other support
Human Resources - consults with leadership on recruitment options and pay decisions; oversees recruitment budget, if applicable; handles new faculty relocation, recruitment and work authorizations; reviews and signs terminations; oversees and approves employment agreements or contracts; participates in interviewing candidates as needed; manage position budgeting; and other duties related to the budget of hiring faculty and staff.
Payroll - primary school contact for all payroll duties; faculty leave compensation adjustments, manages faculty pay options and summer compensation; initiates and approves permanent faculty and staff payroll authorization forms (PAF) and pay rate change forms (PRC); initiate extra-compensation with Dean or VP approval; assist with personnel actions; approves student/temp/adjunct PAFs; requests access to TimeAccess/ePay system, approves delegates, maintenance; etc.
Year-end Close/Tax Compliance - establish year-end close calendar for assigned school and initiates required tasks; assists Controller with year-end close decisions; fund start-ups, review and handle restricted fund deficits, request fund balance transfers; makes decisions on prepaids/deferred exp/accruals; responds to tax compliance (form 990/990T & Unrelated Business Income) and external audits; assists school with independent contractor determinations (ICDs) as needed
Reporting: Assists with annual financial report and statement for SACS; Distributes Q-drive financial reports monthly; Cost/revenue analysis requests; grants and contracts: assists PIs with financial reports, faculty salaries, start-up estimates, review/approvals, etc.; institutional research: assists with data collection/info requests; reports on tuition/fees; assists/directs requests for external reporting/questionnaires/surveys for financial data; reports on specific boards/centers
General Management - assist, facilitate and/or direct faculty and staff with questions or concerns about programs, policy,or process; evaluate/manage org financial structure; oversight on balance sheet accounts; inactivate/request new orgs; request Q-drive access/org owner changes; request access to grant report folder; assist with & monitor start-up funding obligations; point of contact/liaison with Dean/other(s) as requested; attend Dean's leadership team meetings if requested
Gifts/Development Services - oversight of endowment utilization for school; serves as a resource for endowment donor reports/directs appropriately; manages gift designation creation/assignment with GL; assists with obtaining donor data for financial reporting; assists with projecting endowment income for programs/centers/projects; etc.



A bacherlors degree and seven (7) years of experience is required for this role. A Master's degree in Accounting, finance or business is preferred. An equivalent combination of education, experience, and training will also be considered.

Previous experience with general accounting, general ledger and a work environment that included a private university setting preferred. Prior staff and/or program management experience is desired. Work experience in forecasting and planning is a plus.

CPA strongly preferred. Must be knowledgeable about and be able to articulate GAAP/FASB.

Knowledge, Skills, and Abilities

The ideal candidate must have strong written, verbal and interpersonal communication skills and a customer service orientation. Poblem solving is vital for the role as are organizational and planning skills. Attention to detail is key.

Candidate should be comfortable and open to technical advancements and have the ability to gain the confidence and work with a wide range of colleagues and leadership.

Prior work or experience with PeopleSoft Financials is a plus. Advanced Excel Skills is required.

Physical and Environmental Demands

This position requires the ability to sit for long periods of time.

Deadline to Apply

This position is open until filled.

Priority consideration will be given to candidates who apply by July 6, 2021.

Additional Information
Position Type: Employee
Ref Code:

Contact Information
Human Resources
[email protected]
Southern Methodist University
6116 N. Central Expressway Suite 200
Dallas, 75275