Administrative Executive Assistant – Provost Office

Job Title:                       Administrative Executive Assistant – Provost Office

Job ID:                          28218

Location:                      College of Staten Island

Full/Part Time:             Full-Time

Regular/Temporary:    Regular

POSITION DETAILS

Reporting to the Senior Vice President of Academic Affairs, the Executive Administrative Assistant will perform the following duties:

• Functions as the primary filter for a high volume of confidential information and provides administrative support to the Provost.  Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.  Creates appointments and meeting schedules, arranges meetings, maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
• Coordinates events associated to Academic Affairs, prepares for a variety of special events and accompanies the Provost when attending college events.  Arranges detailed travel plans for the Vice President, including travel logistics, conference registration, and compiling itineraries.
• Provides instruction and basic advice to students, faculty, and others seeking information on department activities, policies and schedules.
• In the absence of the Provost, directs problems and/or questions to the appropriate person if unable to assist directly.
• Coordinates executive communications, including those requiring a high degree of sensitivity.  May respond to public inquires as well as requests from within the Campus/University community.
• Promotes positive and effective cross-functional relationships with co-workers, Cabinet members, and department and program leaders.
• Works with appropriate offices related to personnel recruitment, expediting search activities.  May provide direct staff support to Senior Academic Affairs searches.

QUALIFICATIONS

Bachelor’s Degree and four years’ relevant experience required.

Preferred Qualifications include:

• At least three years of experience working in Higher Education
• Experience working in an Administrative Office on the Executive level
• Exceptional writing and editing skills to prepare and proof-read documents, including correspondence, policies, minutes for Board of Directors and other committee meetings.
• Proactive approach to organizing, prioritizing and managing multiple tasks.
• The ability to work some evenings and weekends in support of various special events (i.e. Gala, Donor Receptions, etc.).
• Proficiencies in MS Word, Excel, and PowerPoint and social media platforms.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$52,267 – $64,649

Salary commensurate with education and experience.

HOW TO APPLY

To apply, please visit http://cuny.jobs/ and enter the Job ID# 28218 in the “What” section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.

**Until further notice, this is a hybrid position, eligible to work remotely and work in the office.

CLOSING DATE

June 8, 2024

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.